Summary

Accomplished Executive Assistant with over seven years of experience providing strategic administrative support to senior executives and organizations. Adept at managing complex calendars, coordinating high-level meetings, handling stakeholder communications, and overseeing financial accounts with precision. Proficient in Microsoft Office Suite, document management systems, and video conferencing tools to streamline operations and enhance efficiency. Demonstrates strong leadership, problem-solving, and contract management skills, ensuring seamless business processes and organizational effectiveness.
Seeking an executive support or administrative leadership role where I can leverage my expertise to drive operational excellence and strategic decision-making.


Experience

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Executive assistant
Pakistan Model School & College
Mar 2021 - Present | Dir, Pakistan

• Prepare and send out agendas twice a week for both administrative and academic meetings, ensuring 100% alignment and readiness for all meetings. Successfully reduced meeting preparation time by 25% through effective scheduling and organization.
• Provide comprehensive support to a leadership team of 5 senior executives (Head of School, Principal, Dean of Students, Dean of Faculty, and Business Manager), enhancing decision-making efficiency by facilitating communication and coordinating initiatives.
• Process monthly deposits and reconcile accounts within the system, managing a monthly budget of PKR 1 million and achieving 98% accuracy in financial reporting and account reconciliation
• Conduct phone calls and compose mails on behalf of the leadership team as assigned, handling an average of 30+ communications per week to ensure timely and effective correspondence with stakeholders.
• Periodically monitor the school’s online presence, conducting weekly audits to identify inaccuracies or outdated information, which improved the accuracy of online content by 30% and increased community engagement by 20%.
• Assisted in coordinating school events and activities, successfully managing logistics for 10+ events annually, leading to a 40% increase in student and parent participation.

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Executive assistant
Islamabad Women Chamber Commerce & Industry / Product Development Hub
Nov 2018 - Dec 2020 | Islamabad, Pakistan

• Provided administrative support to the executive team, including preparing detailed reports and presentations for 12 quarterly board meetings, improving presentation quality and clarity by 50%.
• Oversaw a team of 10 graphic designers and 5 sales and marketing professionals to ensure timely completion of all assigned projects, achieving a 95% on-time delivery rate
• Provided direction to support collaboration with 20+ influencers, bloggers, entrepreneurs, and sponsors for key events at the chamber, building a performance-driven team environment and boosting overall team productivity by 30%
• Enhanced chamber growth by attracting 3 to 4 new members each month, reinforcing the organization's role as a leader in promoting women's entrepreneurship.
• Spearheaded the design of more than 5 female-oriented products for the Product Development Hub, collaborating with graphic designers and successfully launching them in the local market.

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Executive assistant
Agahi Awards & Mishal Pakistan
Feb 2017 - Oct 2018 | Islamabad, Pakistan

• Prepare detailed reports and deliver impactful presentations on nominees, industry trends, and consultancy findings.
• Conduct comprehensive research for an annual award show, identifying and verifying nominees, and contributing to event planning.
• Drive media consultancy projects by analysing global journalism trends, providing strategic insights, and building client relationships.
• Collaborate with cross-functional teams, ensuring seamless integration of research findings into event design

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Relationship Officer
Faysal Bank Limited
Aug 2016 - Jan 2017 | Islamabad, Pakistan

• Served as a Relationship Officer in banking, excelling in customer dealings and account Openings.
• Spearheaded initiatives for new account openings, contributing to business growth.
• Provide personalized financial guidance aligned with client goals.
• Proactively analyse and monitor accounts to minimize potential risks.

Education

National Defence University (NDU)
Masters, MSc, ‎
Master In Leadership And Management Studies
2016

Skills

Expert Adept Problem-solving
Expert Admin Task Management
Expert Administrative Management 
Expert Business Writing
Intermediate Canva tool Handling
Expert Cusotmer Support
Expert Customer Satisfaction Management
Expert Customer Service Solutions
Expert Document Drafting
Expert Document Management Google Drive
Expert End to End Sales
Expert Front Office Support
Intermediate Funds Managment
Expert Handling Assignments
Expert Handling High volume Task
Expert MS Office
Expert Multitasking Skills
Intermediate Presentation Skills
Expert Problem Solving Skills
Intermediate Strong Mathematical Knowledge
Expert Technical Literacy
Expert Time Management
Expert Time Management Skills
Expert Use of Medical Equipment
Expert Video Conferencing and Communication
Intermediate إدارة العمليات الإدارية
Expert المهارات المعدنية

Languages

Expert Pashto
Expert Urdu
Expert English